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CONSIDERATION OF APPROVAL, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF AMENDMENT NO. ONE TO CONTRACT K-1718-110: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SCIENS CONSULTING INCREASING THE CONTRACT AMOUNT BY $45,770 FOR A REVISED CONTRACT AMOUNT OF $368,810 TO PROVIDE ADDITIONAL CONSULTING SERVICES FOR THE IMPLEMENTATION, TESTING, AND FUTURE SOFTWARE UPGRADES AND REPLACEMENT FOR THE PARKS AND RECREATION DEPARTMENT.
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BACKGROUND: The Fiscal Year 2016-2017 (FYE 2017) Capital Improvements Program (CIP) budget included an allocation for an Enterprise Resource Planning (ERP) suite to replace the existing Superion suite presently used for various departments. The Information Technology (IT) Department staff, through interviews with other cities and based on the complexity and scope of the project, recommended a consultant with the professional knowledge and expertise in the specific area of ERP software solutions and implementations for municipalities of our size and projects with similar scope be retained.
On February 29, 2016, the City of Norman advertised Request for Proposal RFP-1516-41 soliciting responses for consultant services to assist the IT Department and City staff in conducting a Needs Assessment, developing a Request for Proposal (RFP), to evaluate and score responses from software vendors, and to develop testing scripts, setup and lead demonstrations of possible solutions, and contract negotiations. Alternate pricing or estimated costs to complete the project through implementation, testing and final acceptance were also requested and received.
On March 13, 2018, City Council approved Contract K-1718-110 with Sciens Consulting in the amount of $323,040 to provide consulting services for the implementation, testing and final acceptance of the enterprise applications for Municipal Court; Planning and Community Development (building permits and inspections); Finance (utility customer billing); core enterprise resource planning (ERP),...
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