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CONSIDERATION OF APPROVAL, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CONTRACT K-2021-67: A CONTRACT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND GREELEY & HANSEN L.L.C. IN THE AMOUNT OF $384,000 TO PROVIDE ARCHITECTURAL SERVICES FOR THE WATER RECLAMATION FACILITY ADMINISTRATION BUILDING UPGRADES AND NEW MAINTENANCE BUILDING.
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BACKGROUND: The City of Norman operates the Water Reclamation Facility (WRF) located at 3501 Jenkins Avenue. The WRF has had numerous projects to upgrade treatment processes and other infrastructure. However, the administration building and the laboratory used for regulatory compliance was constructed in 1982 with minimal improvements and reduced maintenance space due to space conversion for other needs. With the modifications over time to the building that have reduced maintenance space and challenged environmental systems, this project will improve the overall administration building, expand the laboratory facilities, and will construct a new maintenance building to support WRF operations. Key features/goals of the projects will include:
• Main building modernization to enhance WRF administration;
• New lab space construction while the existing lab space remains operational;
• Existing lab upgrades space upon completion of new lab space;
• New maintenance building for equipment storage and maintenance and operation of the facility;
• Maintenance Crew Chief’s office shift to operations room;
• Energy efficiency and appropriate environmental controls in the new and existing laboratory space; and
• Coordination with other WRF projects including solids processing modifications and IPR project(s).
DISCUSSION: Request for Proposal 2021-16 (RFP-2021-16) was issued by staff on August 14, 2020. A pre-proposal meeting was held on August 27, 2020, at the site locations. Proposals were due on September 11, 2020, and twelve submittals were received for the WRF project. Three firms were short-listed and were interviewed on October 23, 2020. Greeley and Hansen LLC was selected as the best consultant for the project.
Greeley and Hansen LLC has extensive experience regarding projects at wastewater treatment facilities including laboratory upgrades and they have staff available to immediately commence work on this project. Design work will start immediately but construction work will not begin until FYE23.
Funding for the project will be from the following accounts:
1. WRF Storage Bldg - WW0318 - Design (32999911-46201) - $134,000
2. WRF Control Bldg - WW0325 - Design (32999911-46201) - $250,000
Construction funding will be in FYE23.
RECOMMENDATION: Staff recommends the NUA approve Contract K-2021-67 in the amount of $384,000 with Greeley and Hansen LLC for Architectural Services for the Water Reclamation Facility Administration Building Upgrades and New Maintenance Building.