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RESOLUTION R-2021-104: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $17,865.49 FROM THE REFUNDS REIMBURSEMENTS MISCELLANEOUS RISK MANAGEMENT ACCOUNT RECEIVED FROM INSURANCE COMPANIES TO REPAIR AND REPLACE TRAFFIC SIGNAL EQUIPMENT OR TRAFFIC SIGNS DAMAGED IN TRAFFIC COLLISIONS.
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BACKGROUND: The City’s Traffic Control Division maintains more than 170 traffic and pedestrian signals citywide using $105,291 in the Division’s operating budget (approximately $620 per signalized intersection per year). These funds are used for the purchase of replacement traffic signal system components needed for the safe and efficient operation of our traffic signals. In addition, the Division also maintains approximately 30,000 traffic control signs throughout the City of Norman using $44,480 in the Division’s operating budget (approximately $1.49 per sign per year). These funds are used for the purchase of the replacement sign components needed for the safe and efficient navigation of our roadways.
On July 1, 2020, a traffic collision occurred at the 36th Avenue SE intersection with Alameda Street causing damage to a STOP sign installation. The responsible driver was identified for collection purposes. City forces repaired the damage at the location. On November 13, 2020, a $167.60 check was collected from the insurance company for the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On October 25, 2020, a traffic collision occurred on the northbound I-35 off-ramp at the Main Street interchange causing damage to a streetlight assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at the location. On November 16, 2020, a check in the amount of $6,501.79 was collected from the driver’s employment company for the damages. The check was deposited into the Refunds/Reimbursements Risk Management account.
On September 25, 2020, a traffic collision occurred on Main Street at I-35 causing damage to a pedestrian lighted crosswalk assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at the location. On November 23, 2020, a $2,941.14 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On August 13, 2020, a traffic collision occurred at the Main Street intersection with Lamp Post Road causing damage to a Bike Route sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On January 21, 2021, a $152.67 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On June 22, 2020, a traffic collision occurred near the intersection of Robinson Street and 60th Avenue NW causing damage to a CHEVRON sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at the location. On February 1, 2021, a $169.15 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On August 14, 2020, a traffic collision occurred on Rock Creek Road east of 24th Avenue NW causing damage to an End-of-Road sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On February 2, 2021, a $144.42 check was collected from the insurance company of the responsible party as partial payment from one of the two drivers. The check was deposited into the Refunds/Reimbursements Risk Management account.
On December 13, 2020, a traffic collision occurred at the 72nd Avenue NE intersection with Indian Hills Road causing damage to a STOP sign assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at the location. On February 10, 2021, a $315.80 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On September 10, 2020, a traffic collision occurred along the shoulder of the southbound I-35 exit to Lindsey Street causing damage to a streetlight pole assembly. The responsible drivers were identified for collection purposes. City forces repaired the damage at this location. On March 2, 2021, a $5,520.15 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On October 9, 2020, a traffic collision occurred along the eastbound State Highway 9 on-ramp from Classen Boulevard causing damage to a streetlight pole assembly. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On March 2, 2021, a $1,419.47 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
On January 28, 2021, a traffic collision occurred at the Lindsey Street intersection with Chautauqua Avenue causing damage to a pedestrian pedestal pole on the northeast corner of the intersection. The responsible driver was identified for collection purposes. City forces repaired the damage at this location. On March 2, 2021, a $367.41 check was collected from the insurance company of the responsible contractor. The check was deposited into the Refunds/Reimbursements Risk Management account.
On September 19, 2020, a traffic collision occurred at the intersection of Peters Avenue and Hayes Street causing damage to a STOP sign assembly. The responsible driver was identified for collection purposes. City forces performed the necessary repairs at this location. On March 2, 2021, a $165.89 check was collected from the insurance company of the responsible party. The check was deposited into the Refunds/Reimbursements Risk Management account.
DISCUSSION: The continuing number of traffic collisions involving damage to traffic control equipment depletes the City’s inventory of spare units. Replacement units are necessary in order to address future emergency situations. The Division does not have adequate funding in its operating budget to purchase replacements units and needs to access the funds collected from the insurance companies in order to do so.
Funds collected to date from the previously described incidents total $16,749.96 for damages to traffic signal/street light equipment and $1,115.53 for damages to traffic signs.
RECOMMENDATION: Staff recommends the approval of Resolution R-2021-104 for the re-appropriation of $16,749.96 from Account No. Org 439, Object 365264 (Refunds/Reimbursements Risk Management) to Account No. Org 10550223, Object 43212 (Traffic Signal Parts). These funds will be used for the purchase of replacements for the equipment damaged in the respective collisions. In addition, staff recommends the re-appropriation of $1,115.53 from Account No. Org 439, Object 365264 (Refunds/Reimbursements Risk Management) to Account No. Org 10550223, Object 43213 (Traffic & Street Signs). These funds will be used for the purchase of replacements for the equipment damaged in the respective collision.