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CONSIDERATION AND AWARDING OF BID 2021-49 FOR THE PURCHASE OF COPPER METER YOKES FOR WATER METERS, HIGH DENSITY POLYETHYLENE PLASTIC (HDPE) METER BOXES WITH CAST IRON LIDS, AND WATER LINE REPAIR CLAMPS FOR THE LINE MAINTENANCE DIVISION.
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BACKGROUND: Water maintenance crews use repair clamps to affect repairs on ruptured water mains. These clamps come in many lengths and diameters and are used according to the specific type and extent of the break. Division specifications require all-stainless steel repair clamps due to the soil conditions in Norman. Each manufacturer uses stainless steel technology and all repair clamps are compatible among suppliers.
Copper meter yokes are used in connecting the water meter and residential service lines to the City water main. The HDPE meter boxes with cast iron lids are used to cover the water meter when installing a new meter service. A purchase of approximately 300-400 copper meter yokes and HDPE meter boxes is foreseen for the fiscal year ending June 30, 2021 (FYE21).
DISCUSSION: Bid 2021-49 provides competitive prices for the purchase, on an "as needed" basis, for varied repair clamps, copper meter yokes for water meters, and meter boxes. Six vendors were invited to bid; six bidders responded. Bids were opened on March 4, 2021. The attached bid tabulation provides a complete accounting of these bids.
RECOMMENDATION: It is recommended that Bid 2021-49 be awarded to the lowest and best bidders as follows:
Copper Meter Yokes for Water Meters - Awarded to: Pioneer Supply
HDPE Meter Boxes with Cast Iron Lids - Awarded to: American Waterworks Supply, Inc.
Water Line Repair Clamps - SECTIONS 1 THROUGH 46 INCLUSIVE be awarded to Oklahoma Contractor's Supply, LLC as the best bidders meeting all of the specifications.
Repair clamps (31955251 43216)
Account amount - $ 59,540
Estimated expenditure - $12,000
Account Balance Remaining - $14,578.50
Meter Yokes, Meter Boxes (31955251 43218)
Account Amount - $ 1...
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