Title
SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY MANAGER’S CONTRACT AND CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF.
Body
BACKGROUND: City Council, in its meeting of November, 8, 2011, adopted Resolution R-1112-55 delegating administrative authority to the City Manager or his designee, at his discretion, to approve change order requests that result in adjustments up to forty thousand dollars ($40,000) or 10% of any contract, whichever is less. The resolution also required that the administrative approvals of change orders be reported to the City Council with the City Manager’s Weekly Report at the next regularly scheduled Council meeting and then filed with the original contract in the permanent records of the City Clerk.
City Council, in its meeting of July 14, 2020, adopted Ordinance O-1920-40 raising the contract approval threshold for the purchase of supplies, equipment, or contractual services from $25,000 to $50,000 which would be consistent with the current state law. Ordinance O-1920-40 requires contracts and purchases valued between twenty-five thousand dollars ($25,000) and fifty-thousand dollars ($50,000) be reported to Council on a monthly basis.
DISCUSSION: On October 27, 2020, City Council approved Contract K-2021-53 with Rudy Construction Company in the amount of $2,600,996.65 for the Porter and Acres Intersection 2019 Bond Project. Subsequent to issuance of the notice to proceed for the project, several field conditions necessitated changes to the construction plans and contract to provide for increased safety and convenience for the construction works, local business owners, and the traveling public. These changes resulted in a revision of the quantity for six (6) existing pay items and added three new pay items to cover work not included in the original bid because it was required to accommodate new conditions discovered in the field during construction. The City Manager approved Change Order No. One to Contract K-2021-53 on March 3, 2021, increasing the contract amount by $24,911 for a revised contract amount of $2,625,907.65. To increase safety and decrease disruption of traffic, the city has chosen to severely limit roadway and lane closures within the project limits. Due to the change in sequence of construction and inclement weather during November, December, and January, there were delays in construction which will required an additional 45 days to complete the project.