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SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY MANAGER'S CONTRACT AND CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF.
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BACKGROUND: City Council, in its meeting of November, 8, 2011, adopted Resolution R-1112-55 delegating administrative authority to the City Manager or his designee, at his discretion, to approve change order requests that result in adjustments up to forty thousand dollars ($40,000) or 10% of any contract, whichever is less. The resolution also required that the administrative approvals of change orders be reported to the City Council with the City Manager's Weekly Report at the next regularly scheduled Council meeting and then filed with the original contract in the permanent records of the City Clerk.
City Council, in its meeting of July 14, 2020, adopted Ordinance O-1920-40 raising the contract approval threshold for the purchase of supplies, equipment, or contractual services from $25,000 to $50,000 which would be consistent with the current state law. Ordinance O-1920-40 requires contracts and purchases valued between twenty-five thousand dollars ($25,000) and fifty-thousand dollars ($50,000) be reported to Council on a monthly basis.
DISCUSSION: On November 16, 2020, the City Manager signed Change Order No. One to Contract K-1920-41 with Central Contracting Services, Inc., increasing the contract amount by $35,000 for a revised contract amount of $376,839. During maintenance of Industrial Boulevard from Lexington Street to Rock Creek Road, the contractor discovered a failed inlet structure that is no longer adequate to support the roadway. Repair of the inlet structure and adjacent pavement was not originally included in the scope of work; however, the repairs are necessary to insure the safety of the traveling public.
On January 26, 2021, the City Manager signed Contract K-2021-103 with Kimley-Horn and Associates, Inc., in the amount of $39,600 to provide professional landscape architectural services for the City of...
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