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CONSIDERATION OF AWARDING BID 1920-42, APPROVAL OF CONTRACT K-1920-99 WITH EMC SERVICES, LLC, IN THE AMOUNT OF $393,070; PERFORMANCE BOND B-1920-72, STATUTORY BOND B-1920-73, AND MAINTENANCE BOND MB-1920-38 FOR THE VICKSBURG CHANNEL LINER REPLACEMENT PROJECT, RESOLUTION R-1920-48 GRANTING TAX EXEMPT STATUS, AND BUDGET TRANSFERS BETWEEN PROJECT ACCOUNTS.
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BACKGROUND: During routine maintenance of the City of Norman's stormwater infrastructure, Stormwater Maintenance staff identified cracks and other deficiencies in a concrete-lined channel liner located east of Vicksburg Court and south of Chalmette Drive (see attached map). Over the years, attempts to patch it have been made, but it ultimately reached the point where patching was no longer a viable option, and the liner needed to be replaced. Due to staffing constraints, contracting this work is the most efficient method to complete this project. In 2019, the Public Works Stormwater Division began working with Cardinal Engineering to develop plans and bid documents for replacement of this channel liner.
DISCUSSION: In order to complete this project in a timely manner, it is necessary to use private contracting services. On September 6, 2019, using the Agreement for On-Call Engineering Services between City of Norman/Norman Utilities Authority and Cardinal Engineering, Contract K-0910-62, Cardinal Engineering was authorized in the amount of $3,500 to prepare a plan set and bid documents for this project.
The bid opening was conducted on February 13, 2020, and three (3) contractors submitted bids. The Engineer's Estimate is $358,350. The lowest bid in the amount of $393,070 submitted by EMC Services, LLC, is $34,720 (9.7% percent) above the estimate. The other two (2) bids received were significantly higher than the Engineer's Estimate, with an average of the three (3) bids at $785,555.33. Cardinal Engineering reviewed all three (3) bids, found EMC Services, LLC, bid and qualification to ...
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