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CONSIDERATION OF AWARDING BID 1920-34, APPROVAL OF CONTRACT K-1920-78 WITH EMC SERVICES, L.L.C., IN THE AMOUNT OF $78,577, PERFORMANCE BOND B-1920-45, STATUTORY BOND B-1920-46, AND MAINTENANCE BOND MB-1920-22 FOR THE FRANK AND HUGHBERT STREETS DRAINAGE IMPROVEMENTS PROJECT, RESOLUTION R-1920-47 GRANTING TAX EXEMPT STATUS AND BUDGET TRANSFER BETWEEN PROJECT ACCOUNTS.
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BACKGROUND: In response to multiple citizen complaints regarding flooding on Frank Street and Hughbert Street west of Jones Avenue over several years, the City's FYE 2020 Capital Fund includes a project to address the problem. In 2019, the Public Works Stormwater Division began working with Cardinal Engineering to design improvements to the drainage system on both Frank and Hughbert Streets (see attached map). Cardinal Engineering has designed a solution to these problems. Based on Cardinal's analysis, it was determined that adding area inlets and pipes along Frank and Hughbert Streets and installing a grass-lined swale at 115 West Hughbert Street to more efficiently collect stormwater runoff and direct it to the existing stormwater system along Jones Avenue was the most cost effective way to address the drainage and safety concerns reported by the citizens.
DISCUSSION: In order to complete this project in a timely manner, it is necessary to use private contracting services. On February 12, 2019, using the Agreement for On-Call Engineering Services between City of Norman/Norman Utilities Authority and Cardinal Engineering, Contract K-0910-62, Cardinal Engineering was authorized in the amount of $14,133 to prepare a final design and bid documents for this project.
The bid opening was conducted on February 13, 2020, and two (2) contractors submitted bids. The Engineer's Estimate is $98,068.20. The lowest bid in the amount of $78,577, submitted by EMC Services, LLC, is $19,491.20 (19.9% percent) below the estimate. The average of the two (2) bids is $104,544.50. If approved, co...
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