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CONSIDERATION OF AWARDING REQUEST FOR PROPOSAL RFP-1920-38, APPROVAL OF CONTRACT K-1920-89 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND MID-AMERICA SPORTS CONSTRUCTION, IN THE AMOUNT OF $450,086; PERFORMANCE BOND B-1920-57; STATUTORY BOND B-1920-58; MAINTENANCE BOND MB-1920-29 FOR THE NORMAN FORWARD GRIFFIN PARK PHASE III-B, SOUTHWEST FIELD IMPROVEMENTS PROJECT.
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BACKGROUND: On October 13, 2015 Norman citizens passed the Norman Forward Initiative which will fund various projects through a ½ % sales tax increase over 15 years. Included in the Norman Forward Initiative is an upgrade of the Griffin Park Soccer Complex. Eventually all of the Griffin Park sports fields will be converted to soccer and will include a total of 20 youth fields. Phase III-B includes the regrading of fields 1 through 3 on the Master Plan, along with additional perimeter fencing and replacing the irrigation for the fields. Originally, there were four football fields built in this location, each with a crowned surface, which was the preferred construction at that time. The Norman Youth Soccer Association approached the City of Norman with this project, requesting a more current soccer field design which calls for a flat playing surface. A flat surface enhances the flow and speed of the game. Changing the grade and resurfacing, as well as removing the old drainage areas between the fields, will increase the versatility of the area and enhance the visibility and overall experience for fans and players.
Phase I of this project was approved by City Council in May of 2016 and included regrading of fields 10 and 11 along with irrigation renovation and the construction of retaining walls at each field for a total cost of $217,416. That project was done in-house and did not include an Engineer’s estimate. Phase II was approved by City Council in May of 2018 and included similar work on fields 8 and 9, along with a relighting project for five soccer fields for a total cost of $937,723. The Phase II contract was $12,277 below the Engineer’s estimate. Phase III was planned to include irrigation work, construction of a new restroom facility, plaza area, parking modifications, regrading fields 1-3 and perimeter fencing. The estimated cost for Phase III work is $1,215,000. Phase III was divided into two parts to better accommodate the ideal planting and growing season for establishing the new turf surface. Work on Phase III-A included construction of the restroom and plaza area, irrigation work and parking modifications, and is nearing completion at this time. Construction cost for Phase III-A is $789,352, and currently includes a contingency of $33,588, which we expect to be returned to the project balance. Phase III-B will include regrading of fields 1-3, irrigation work and perimeter fencing for a total cost of $450,086. When all work on Phase III is complete, we expect the total cost to be $9,150 below the Engineer’s estimate.
DISCUSSION: A Request for Proposal (RFP), including a complete set of engineered plans and specifications, was prepared by our Griffin Park consulting team. On November 22nd and 29th 2019, RFP-1920-38 for the Griffin Park Phase III-B - Southwest Field Improvements Project was advertised in The Norman Transcript, the City of Norman website, and in the Dodge Report. A mandatory pre-bid conference was held on December 3rd, 2019, in which six general contractors were in attendance. Three bids were subsequently received. The lowest and best bid for the Griffin Park Phase III-B - Southwest Field Improvement Project was received from Mid-America Sports Construction, in the amount of $450,086. Work on this project will occur throughout the spring of 2020. Grow-in of the turf will occur throughout the summer months and the fields will be put into service in September of 2020.
RECOMMENDATION NO.1: It is recommended that City Council approve Contract K-1920-89 for the Griffin Park Phase III-B - Southwest Field Improvements Project for the Parks and Recreation Department with Mid-America Sports Construction in the amount of $450,086. The funding for this project is available in Norman Forward Griffin Park Remodel Project, Construction (account Org 51796639 Object 46101; project NFB001).
RECOMMENDATION NO.2: It is further recommended that the following bonds be approved:
Maintenance Bond B-1920-29
Performance Bond B-1920-57
Statutory Bond B-1920-58