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CONSIDERATION OF THE RATIFICATION OF THE DECLARATION OF AN EMERGENCY TO REPLACE THE HEATING AND AIR CONDITIONING SYSTEM AT THE ANIMAL WELFARE CENTER, APPROVAL OF CONTRACT K-1920-90 WITH STREETS, L.L.C., IN THE AMOUNT OF $256,812 INCLUDING PERFORMANCE BOND B-1920-59, STATUTORY BOND B-1920-60, MAINTENANCE BOND MB-1920-30; RESOLUTION R-1920-84 GRANTING TAX-EXEMPT STATUS AND BUDGET APPROPRIATION FROM THE CAPITAL FUND BALANCE.
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BACKGROUND: The Animal Welfare Center has been experiencing problems with the heating, ventilating and air conditioning (HVAC) system due to the corrosive environment of being located next to the Water Reclamation Facility and the corrosiveness of the urine within the facility. Staff contacted the original architect and engineer who designed the system in 2013 and the engineer wanted to do an extensive review and design work towards a solution for the system, which would have taken weeks to reach a solution and add further costs. The cost for the companies to come on site and perform a preliminary review was approximately $5,400. In the meantime, Facility Maintenance staff was trying to keep the air conditioning functioning at extensive cost to the Facility Maintenance Division budget.
As a result, Staff reached out to Streets, L.L.C. ("Streets"), on October 7, 2019, who made an initial assessment and was willing to begin work immediately to address the problems. To expedite the project as quickly as possible and reduce further down time for the HVAC system, the City Manager approved an emergency on October 14, 2019, as authorized under Section 8-204(b)(4) and 8-203(a)(2) of the Code of Ordinances of the City of Norman, a copy of which is attached to this agenda item. Streets performed the assessment at a cost of $9,000.
DISCUSSION: On November 14, 2019, Streets provided a thorough report and scope of work needed to resolve the problems. This proposal replaces all HVAC units with coated units; provides repairs and modifica...
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