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CONSIDERATION AND AWARDING OF BID 1819-39 FOR THE PURCHASE OF COPPER METER YOKES FOR WATER METERS, HIGH DENSITY POLYETHYLENE PLASTIC (HDPE) METER BOXES WITH CAST IRON LIDS, AND WATER LINE REPAIR CLAMPS FOR THE LINE MAINTENANCE DIVISION.
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BACKGROUND; Water maintenance crews use repair clamps to effect repairs on ruptured water mains. These clamps come in many lengths and diameters and are used according to the specific type and extent of the break. Division specifications require all-stainless steel repair clamps due to the soil conditions in Norman. Each manufacturer uses stainless steel technology and all repair clamps are compatible among suppliers.
Copper meter yokes are used in connecting the water meter and residential service lines to the City water main. The HDPE meter boxes with cast iron lids are used to cover the water meter when installing a new meter service. A purchase of approximately 300-400 copper meter yokes and HDPE meter boxes is foreseen for the fiscal year ending June 30, 2019 (FYE19).
DISCUSSION: Bid 1819-39 provides competitive prices for the purchase on an “as needed” basis, for varied repair clamps, copper meter yokes for water meters, and meter boxes. Six vendors were invited to bid; five bidders responded. Bids were opened on January 3, 2019. The attached bid tabulation provides a complete accounting of these bids.
Bid prices for copper meter yokes did not increase over current contract prices. Bid prices for stainless steel repair clamps on average increased by 4% over current contract bids approved in 2017. Bid prices for HDPE meter boxes increased in cost by 9% from current contract amounts in 2017.
RECOMMENDATION: It is recommended that Bid 1819-39 be awarded to the lowest and best bidders as follows:
Copper Meter Yokes for Water Meters
Awarded to: Pioneer Supply
HDPE Meter Boxes with Cast Iron Lids
Awarded to: American Waterworks Supply, Inc.
Water Line Repair Clamps
SECTION 1 to American Waterworks Supply, Inc.;
SECTIONS 4, 5, 6, 7, 8, 10, 11, 13, 14, 26, 28, 34, 36, 38 and 40 to Core & Main;
SECTIONS 2, 3, 9, 12, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 27, 29, 30, 31, 32, 33, 35, 37, 39, 41 and 42 to Oklahoma City Winwater Works
Purchases of these fixtures will be made throughout the fiscal year, from available budget allocations in the following Water Fund accounts:
Repair clamps (account 031-5551-462.32-16)
Account amount - $ 57,085
Estimated expenditure - $12,000
Account Balance Remaining - $31,475.53
Meter Yokes, Meter Boxes (account 031-5551-462.32-18)
Account Amount - $ 178,859
Estimated Expenditure - $53,000
Account Balance Remaining - $101,284.37