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CONTRACT K-1819-70: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE BALL CLUBS OF NORMAN, (FORMERLY NORMAN YOUTH BASEBALL ACADEMY) FOR THE USE OF THE GRIFFIN PARK BASEBALL/SOFTBALL FIELDS FOR THE PURPOSE OF ORGANIZING AND PROVIDING YOUTH BASEBALL AND SOFTBALL PROGRAMS FOR THE CITY OF NORMAN FOR A PERIOD OF FIVE YEARS.
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BACKGROUND: A portion of the Griffin Community Park site has been developed for the purpose of providing baseball and softball playing facilities to the Norman community. The youth baseball and softball programs at Griffin Park have been operated by the City of Norman Parks and Recreation Department.
The Ball Clubs of Norman, formerly the Norman Youth Baseball Academy, has been organizing baseball and softball teams, camps and training for the youth of Norman for the past four years. The Ball Clubs of Norman has expressed an interest in organizing the youth baseball and softball leagues at Griffin Community Park. Subsequently, Request for Proposal RFP 1819-22, was issued in September for any group or organization interested in submitting a proposal for review. The Ball Clubs of Norman submitted their proposal on October 12, 2018. Staff reviewed the proposal and found it to be complete. The proposal was presented to the Norman Board of Park Commissioners on November 1, 2018, and approval was recommended with a 5-1 vote. The dissenting vote had expressed concerns about the group's ability to provide adequate maintenance of the facilities. Based on the proposal, staff believes the group will be able to provide a level of maintenance consistent with that of other organizations that have also contracted sports programs at City facilities.
DISCUSSION: Representatives from the Ball Clubs of Norman have met with City staff to discuss the terms and conditions included in the proposed agreement. The agreement provides a five year lease for which the Club will pay the City $1.00 per year. The agreement can be terminated...
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