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AMENDMENT NO. ONE TO CONTRACT K-1819-18: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND OKLAHOMA HISTORICAL SOCIETY, STATE HISTORIC PRESERVATION OFFICE CHANGING THE SCOPE OF THE PROJECT SUBMITTED WITH THE CERTIFIED LOCAL GOVERNMENTS GRANT.
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BACKGROUND: On July 10, 2018 Council approved the City of Norman's contract with the State Historic Preservation Office (SHPO) for $11,250 in Certified Local Government (CLG) grant funds which are used to support local historic preservation efforts. The contract proposed utilizing $10,000 of the funds to hire a consultant to update the Historic District Guidelines adopted in 2009. Staff released a Request for Proposals (RFP) for consultants to update the Historic District Guidelines in August, but did not receive any proposals. At that time, the State Historic Preservation Office requested the City issue a second solicitation utilizing a list of out-of-state consultants procured by their office. SHPO felt it was possible there were not enough qualified consultants within the state with experience and/or interest in developing design guidelines and hoped that a second solicitation with the inclusion of out-of-state consultants might warrant viable proposals, unfortunately it did not. Staff however, would note that after the second issuance of the RFP, several inquiries from consultants - all asking about funding-were received by staff; none of those inquiries resulted in submission of proposals. The lack of a viable proposal from a consultant for updating Historic District Guidelines now requires revised projects and the amendment of the contract with SHPO for the CLG funds.
As a reminder, the CLG Program requires a 60%/40% in-kind funding match formula. For $11,250 in CLG funds, the City must document a minimum of $7,500 of in-kind matching funds. The $7,500 in matching funds is derived by in-kind contributions of staff time and by a General Fund allocation of $2,200 in the Consultant account (010-4040-4...
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