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SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY MANAGER'S CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF.
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INFORMATION: City Council, in its meeting of November, 8, 2011, adopted Resolution R-1112-55 delegating administrative authority to the City Manager or his designee, at his discretion, to approve change order requests that result in adjustments up to forty thousand dollars ($40,000) or 10% of any contract, whichever is less. The resolution also required that the administrative approvals of change orders be reported to the City Council with the City Manager's Weekly Report at the next regularly scheduled Council meeting and then filed with the original contract in the permanent records of the City Clerk.
DISCUSSION: The City Council, acting as the Norman Municipal Authority, approved Contract K-1718-112 in the amount of $142,403.91 with L&M Office Furniture of Tulsa, Oklahoma, on March 13, 2018 for the purchase and installation of furniture and accessories for Norman Public Library East. The bid was split into nine (9) different furniture groups and L&M Office Furniture's contract included Groups A-G listed below:.
Group A (Community): Lectern
Group B (Freshcoat): Small accessory chairs
Group C (JSI): Study tables
Group D (Keilhauer): Visitor/public area seats and table
Group E (Leland): Hard-backed chairs, chair dolly and tables
Group F (Mitylite): Fold-out tables and table transport cart
Group G (MJ Industries): Library Shelving
Change Order No. One increasing the contract amount by $4,335.44 is being requested due to changes in the fabric and furniture to increase durability and the lifespan of the fabric and structural elements of the furniture. Additionally, the contractor is requesting additional funds for bonding and tax changes not anticipated during the bidding process. .The change order in the amount of $4,335.44 constitutes a 3% change in the contract amount. The contract amount has been increased to $146,739.35.
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