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AMENDMENT NO. TWO TO CONTRACT K-1213-169: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND ATKINS NORTH AMERICA, INC. INCREASING THE CONTRACT AMOUNT BY $90,700 FOR A REVISED CONTRACT AMOUNT OF $1,099,421.50 TO PROVIDE ADDITIONAL ENGINEERING DESIGN SERVICES FOR PHASE 2 WATER LINE DESIGN SERVICES IN CONNECTION WITH THE 24TH AVENUE EAST IMPROVEMENT PROJECT FROM LINDSEY STREET TO ROBINSON STREET AND BUDGET TRANSFER BETWEEN PROJECT ACCOUNTS.
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BACKGROUND: On November 22, 2011, the Norman City Council approved Programming Resolution R-1112-62 requesting federal funds for the 24th Avenue East Widening Project. This resolution states the City’s commitment to adhere to the terms and conditions of a federally funded project including engineering design, acquisition of all necessary rights-of-way and relocation of utilities and encroachments at 100% the City’s cost. In return, the Association of Central Oklahoma Governments (ACOG), through the Oklahoma Department of Transportation (ODOT), agrees to provide 80% of the construction cost, estimated at $9,221,000, and administration of the construction with the matching share from the City of Norman.
On August 28, 2012, the citizens of Norman voted in favor of a Bond Issue to finance the local share of eight transportation/stormwater improvement projects. One of the eight 2012 bond projects is the 24th Avenue East Widening Project. Please see the attached location map showing the project boundaries. The total estimated project cost including design, utility relocations, right-of-way, construction and construction management is $13,008,000. The City’s share is $5,177,000.
Proposed improvements for the 24th Avenue East Widening Project include:
1. Widen two miles of roadway from two lanes to four lanes
2. New traffic signal at 24th Avenue East and Meadowood Boulevard
3. Intersection improvements at 24th Avenue East/Meadowood Boulevard and 24th Avenue East /Robinson Street.
4. Interconnect traffic signals on 24th Avenue East from Lindsey Street to Robinson Street
5. Continuous sidewalks and accessibility
6. Stormwater improvements
7. On-street bike lanes
On March 12, 2013, City Council approved engineering services Contract K-1213-169 with Atkins North America, Inc. for the design of the 24th Avenue East Widening Project between Lindsey Street and Robinson Street in the amount of $875,266.50.
On January 23, 2018, City Council approved Contract K-1718-63 in the amount of $45,413 with Oklahoma Natural Gas (ONG) for Phase 1 (Lindsey to Alameda) utility relocations within private easements. At the same meeting, the allocation of $74,200 for acquisition services under On-Call Contract No. K-1314-103 with Pinnacle Consulting Management Group was approved.
On February 27, 2018, City Council approved Amendment No. 1 to Contract K-1213-169 with Atkins North America, for additional design services on the 24th Avenue East Widening Project in the amount of $133,455.
On April 10, 2018, City Council approved Resolution R-1718-102 creating a Recoupment District for the 24th Avenue East Bond Project.
On June 26, 2018, City Council accepted eight (8) easements from six (6) parcels along the 24th Avenue East Project.
On September 11, 2018, City Council accepted one (1) easement from one (1) parcel along the 24th Avenue East Project.
DISCUSSION: Tonight’s agenda item is a contract amendment with Atkins to include Phase 2 water line relocation plans, similar to Amendment No. 1 that included Phase 1 water line relocation plans among other design related scope changes. When Amendment No. 1 was approved, the amount of water line relocation necessary for Phase 2 of this project was not determined so the scope and fee could not be included in Amendment No. 1.
Funding for this contract amendment will require a transfer in the amount of $90,700 from the 24th Avenue East Widening Bond Project Utility Account No. 050-9552-431.67-01, Project No. BP0192, to the 24th Avenue East Widening Bond Project Design Account No. 050-9552-431.62-01, Project No. BP0192.
Timing is critical on this item. The City’s existing waterlines must be relocated by spring 2019, in order to meet the federal funding requirements of ACOG and ODOT. The final road improvements on 24th Avenue East are tentatively scheduled to begin in July or August 2019.
RECOMMENDATION: Staff recommends approval of Amendment No. 2 to Contract K-1213-169, between the City of Norman and Atkins North America, for additional design related scope items on the 24th Avenue East Project in the amount of $90,700 and the transfer of funds as outlined above.