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CONSIDERATION OF AWARDING OF BID 1819-2; CONTRACT K-1819-2 WITH SILVER STAR CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $1,651,700; PERFORMANCE BOND B-1819-3; STATUTORY BOND B-1819-4; AND MAINTENANCE BOND MB-1819-2 FOR THE URBAN ASPHALT PAVEMENT STREET MAINTENANCE BOND PROGRAM, FYE 2019 LOCATIONS; ADOPTION OF RESOLUTION R-1819-2 GRANTING TAX EXEMPT STATUS AND BUDGET TRANSFER BETWEEN PROJECT ACCOUNTS.
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BACKGROUND: In the Norman General Obligation Bond Election of 2016, voters approved the Street Maintenance Bond Program, a 5-year, 4-phase program to address maintenance needs on neighborhood streets. The four categories include (1) Urban Asphalt Street Rehabilitation, (2) Urban Concrete Street Rehabilitation, (3) Urban Roads Reconstruction and (4) Rural Road Rehabilitation. Prior to the election, the City provided a list of all streets included in the program, based upon the pavement condition data from the City's current Pavement Management System. Nine (9) neighborhood additions with 22 locations on urban asphalt streets were identified for the third year (FYE 2019) of the program. A list of the locations and the associated maps are attached.
DISCUSSION: The bid opening was conducted on June 14, 2018. Bid specifications and documents were advertised on May 24, 2018 and May 31, 2018 in accordance with State Law. Seven (7) potential bidders acquired plans and specifications. Two (2) contractors submitted bids. The lower bid in the amount of $1,533,418.50, which is $59,048.50 or 3.71% less than the engineer's estimate, was submitted by RDNJ, LLC dba A-Tech Paving of Edmond, OK. The other bidder is Silver Star Construction Company of Moore, OK, in the amount of $1,651,700, which is $59,233 or 3.72% higher than the engineer's estimate of $1,592,467. Staff has done a comparative analysis of these bids and believes the bids to be competitive and represent a fair price. The bid tabulation is attached.
The state Competitive Bidding Act (Act) require...
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