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CONTRACT K-1718-110: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, THE NORMAN MUNICIPAL AUTHORITY AND SCIENS CONSULTING IN THE AMOUNT OF $323,040 TO PROVIDE CONSULTING SERVICES FOR THE IMPLEMENTATION, TESTING AND FINAL ACCEPTANCE OF THE ENTERPRISE APPLICATIONS FOR MUNICIPAL COURT; PLANNING AND COMMUNITY DEVELOPMENT; UTILITY BILLING; CORE ENTERPRISE RESOURCE PLANNING (ERP); AND TIME AND ATTENDANCE.
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BACKGROUND: The FYE 2017 CIP budget approved an allocation for an Enterprise Resource Planning (ERP) suite to replace the existing Superion suite presently used for various departments. Within the ERP replacement budget is also an allocation of $350,000 to secure consultant services to assist with the implementation, testing, and final acceptance of applications. The Information Technology (IT) Department staff, through interviews with other cities and based on the complexity and scope of the project, recommended a consultant with the professional knowledge and expertise in the specific area of ERP software solutions and implementations for municipalities of our size and projects with similar scope be retained.
On February 29, 2016, the City of Norman advertised Request for Proposal RFP-1516-41 soliciting responses for consultant services to assist the IT Department and City staff in conducting a Needs Assessment, developing a Request for Proposal (RFP), to evaluate and score responses from software vendors, and to develop testing scripts, setup and lead demonstrations of possible solutions, and contract negotiations. Alternate pricing or estimated costs to complete the project through implementation, testing and final acceptance were also requested and received.
DISCUSSION: The City's IT Department is presently supporting two (2) different environments to support the City of Norman data requirements; a Windows based environment leveraging virtual server infrastructure with an industry leading storage system, and an IBM iSeries environmen...
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