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CONSIDERATION OF AWARDING BID 1718-41, GROUPS A-G, APPROVAL OF CONTRACT K-1718-112 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND L&M OFFICE FURNITURE, L.L.C., IN THE AMOUNT OF $142,403.91, PERFORMANCE BOND B-1718-81, STATUTORY BOND B-1718-82, AND MAINTENANCE BOND MB-1718-65 FOR THE PURCHASE AMD INSTALLATION OF FURNITURE AND ACCESSORIES, GROUPS A THROUGH G, FOR THE NORMAN PUBLIC LIBRARY EAST.
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BACKGROUND: On 6 October 2015, Norman citizens passed the NORMAN FORWARD Initiative funding a variety of projects through a 1/2 cent sales tax increase over 15 years. Included in the Norman Forward Initiative was a project to construct a new Library Branch on East Alameda St. near Fire Station #9. This Library will also be a Leadership in Energy and Environmental Design (LEED) Certified project, with native plants and grasses incorporated into the landscaping. The East Branch Library construction has been underway since the spring of 2017, and is scheduled to open this summer. As the construction progress continues it was timely to move forward with ordering and installing furnishings.
The 12,000 square foot (sq. ft.) Norman Public Library East Branch will include 3,700 sq. ft. of adult/teen space (with 38 reader seats and 20 computer stations), 1,100 sq. ft. of children's space, a public meeting room with seating for 100, study room, public/staff meeting room, tablet lending services, staff space and public area open seating. This item asks Council to award bids for these furnishings.
DISCUSSION: Bid 1718-41 was advertised in The Norman Transcript on January 16 and January 23, 2018. The bid was opened on February 6, 2018. Four (4) bids were received. The bid package included nine (9) different furniture groups that bidders could bid either individually or collectively.
These groups are as follows:
Group A (Community): Lectern
Group B (Freshcoat): Small accessory chairs
Group C (JSI): Study tables
Group D (Keilhauer): Visitor/public area seats ...
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