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CONTRACT NO. K-1213-175: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND WRIGHTSON, JOHNSON, HADDON AND WILLIAMS, INC., (WJHW) IN THE AMOUNT OF $44,800 TO PROVIDE DESIGN AND CONSULTANT SERVICES FOR THE COUNCIL CHAMBERS AUDIO VISUAL UPGRADE PROJECT AND BUDGET TRANSFER.
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BACKGROUND: The Capital Budget includes a project for the replacement of the audio visual equipment in the Council Chambers, conference room, and lobby of the Municipal Building. Due to the size and scope of the project $400,000 was budgeted in FYE 2013 and $350,000 in FYE 2014. After further review staff learned having the project budgeted in the same year would assist in project coordination and provide for compatibility of equipment for a seamless transition.
The recent passage of General Obligation Bond projects provided an opportunity for funds originally budgeted in the Capital Fund for portion of those projects to be reallocated for other purposes. The Council Finance Committee met in October 2012 to discuss possible uses for those funds and one of the recommendations was to move forward with the Audio Visual Upgrade Project in the current budget year (FYE 2013).
DISCUSSION: The project includes replacement and/or upgrade of audio, video, and recording equipment currently servicing the Council Chambers, conference room, and lobby area. All equipment will interface with the digital server and web streaming hardware purchased in 2009. The project will also split the system to allow meetings to go on simultaneously in both rooms without any audio bleed over. The project will also address the poor video and audio quality on Channel 20. The current equipment was included in the original installation when the building was constructed in 1998 and has exceeded its useful life. Parts are no longer available for many of the components in the system and there are ongoing problems with the audio and video feed during broadcast that can not be repaired.
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