Title
CONSIDERATION OF REQUEST FOR PROPOSAL NO. RFP-1213-69 FROM BKD, L.L.P., IN THE AMOUNT OF $89,780 FOR PROFESSIONAL AUDITING SERVICES FOR THE CITY OF NORMAN AND RELATED TRUSTS.
Body
BACKGROUND: On February 21, 2013, Request for Proposal No. RFP-1213-69 for independent auditing services was sent to twelve accounting firms, of which five firms submitted proposals. The RFP’s purpose was to recommend a firm to provide auditing services for a contemplated term of three years with two one-year renewal options. These renewal periods will be subject to the annual review and recommendation of the Finance Committee, the approval of the Norman City Council, the satisfactory negotiation of terms (including a price acceptable to both the City and the Auditor), and the annual availability of an appropriation. The City has used Cole & Reed, PC for the past five years.
A summary page noting the City’s recent history of auditing firms as well as the RFP mailing list and responses is included as an attachment.
DISCUSSION: The City requested proposals through direct mail from twelve qualified Certified Public Accounting (CPA) firms in Norman, Oklahoma City and Tulsa, of which five responded. Included in the RFP was a list of criteria that the City would use to evaluate and select the best qualified firm with cost a consideration, but not the determining factor in the selection process.
The proposals were reviewed separately by members of a Selection Committee consisting of Anthony Francisco, Director of Finance; Steven Lewis, City Manager; and Clint Mercer, Chief Accountant. The Selection Committee reviewed the five proposals received, utilizing the pre-determined evaluation criteria:
1. Responsiveness of the firm’s proposal by a clear statement demonstrating and understanding of the work to be performed for the City of Norman.
2. Technical experience of the firm or individuals making the proposal.
3 Professional qualifications to perform the work or tasks ...
Click here for full text