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CONSIDERATION AND AWARDING OF BID NO. 1314-4 FOR THE PURCHASE OF TWO THOUSAND FIVE HUNDRED (2,500) 95-GALLON POLYCARTS FOR THE CITY OF NORMAN SANITATION DIVISION.
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BACKGROUND: On July 11, 2013, bids were opened for the purchase of 2,500 new 95 gallon polycarts for the Residential Section of the Sanitation Division in the Utilities Department. The containers will be used by Norman residents for the collection of all non-hazardous waste.
DISCUSSION: There has been a slight increase in the cost of polycarts due to the rising prices of the high-density polyethylene resin which is used to manufacture polycarts. There has also been an increase in freight costs due to the higher cost of fuel. Proposals for the containers were distributed to four (4) vendors. Complete bids were received from three (3) vendors. Cascade Engineering did not submit a bid. The three bidders that did submit were:
Rehrig Pacific Company, Dallas, Texas - $47.75 per container
Otto Environmental, Eloy, Arizona - $47.08 per container *
Schaefer Systems, Charlotte, NC - $52.12 per container
Rehrig Pacific Company provided the lowest and best bid, meeting all specifications with no exceptions.
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*Exceptions: Otto Environmental containers have a stabilizer additive of 0.5% by weight. The specifications require a stabilizer additive of 1.5% by weight. This additive protects the containers against ultra violet rays (which helps keep the color from fading), ensures minimal degradation and protects the plastic resin.
RECOMMENDATION: There is $125,000 budgeted for the purchase of polycarts. It is recommended that Bid No. 1314-04 be awarded to Rehrig Pacific Company in the amount of $119,375 for the purchase of 2,500 - 95-gallon polycarts ($47.75 each). Funding is available in Sanitation Refuse Receptacles (account 033-5561-432.51-08).