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AUTHORIZATION OF AN EXPENDITURE FOR WORK ORDER NO. EIGHT UNDER CONTRACT NO. K-0910-54 WITH GARVER, L.L.C., IN AN AMOUNT NOT-TO-EXCEED $48,487 TO PROVIDE RESIDENT ENGINEERING SERVICES FOR LEGACY TRAIL SOUTH EXTENSION PROJECT.
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BACKGROUND: In Fiscal Year Ending 2008, the City of Norman accepted a Transportation Enhancement Grant from the Oklahoma Department of Transportation (ODOT) for the Legacy Trail South Extension Project which will pay for 80% of the proposed project. In April of 2013, Council approved a construction contract for the project with A-Tech Paving in the amount of $316,830.25. The original project construction estimate from the 2008 Grant Application was $320,000 The project includes construction of the 10-foot wide Legacy Trail along the south side of Duffy Street and along the east side of Asp Street as well as a replacement of the 4-foot wide sidewalk along Jenkins Avenue from Duffy to Boyd. All curb and gutter and drive approaches will also be re-built along the route as part of the project (map attached).
In August, 2009, the Norman City Council and the Norman Utilities Authority (NUA) approved Contract No. K-0910-54 with Garver, L.L.C., for on-call engineering services. An RFP process was completed at that time and Garver was one of three firms that were selected and approved to supply such services. Any work orders generated off of this contract that exceed $25,000 must be approved by City Council. In order to commence work, Work Order #6 with Garver, L.L.C., was signed by the project manager, which was not to exceed $25,000 for the first 30 days of service. However, the remainder of the total work anticipated for the Legacy Trail South Extension Project will exceed the $25,000 limit, and therefore must be approved by the City Council (see attached fee schedule for the combined Work Orders #6 and #8).
DISCUSSION: Staff desires to accept Garver's estimate in an amount not to exceed $48,487, for resident engin...
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