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CONSIDERATION AND AWARDING OF BID 1718-23 FOR THE PURCHASE OF INLET FRAMES, GRATES, AND CURB HOODS FOR THE STREET AND STORMWATER DIVISIONS.
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BACKGROUND: The City of Norman Street, and Stormwater Maintenance Programs utilize on a frequent basis inlet frames, grates and curb hoods in storm system installations. Quantities of the materials purchased annually vary depending on individual project scope, and unscheduled repairs and maintenance activities. A total of 126 inlet frames, grates and curb hoods were purchased in FYE 2017 at a cost of $14,692.00.
DISCUSSION: Bids were sent to eight (8) vendors, and Bid Number 1718-23 was opened on October 5, 2017 with three (3) vendor bids received for inlet frames, grates and curb hoods. All other bidders chose not to participate. The average unit price of the materials has increased 4% from the 2017 bid price. If approved, the purchase contract for the materials is effective through October 31, 2018. Funding for inlet frames, grates and curb hoods is provided in General Fund accounts for regular maintenance, available in Account Numbers:
Street Division
(010-5021-431.33-99) Other Construction Materials $28,000
Storm Water Division
(010-5022-431.33-99) Other Construction Materials $25,000
RECOMMENDATION: Staff recommends BID-1718-23 be awarded to the low bidder as shown on the Bid Tabulation. We further recommend that the bid also be awarded to the alternate bidder so that the material will be available when the primary bidder cannot deliver it.