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CONSIDERATION OF REQUEST FOR PROPOSAL NO. RFP-1314-21 FROM EZ GO TEXTRON IN THE AMOUNT OF $40,920 FOR THE PURCHASE OF 22 GOLF CARS FOR THE WESTWOOD GOLF COURSE.
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BACKGROUND: During the Fiscal Year Ending 2013 budget process, City Council approved the purchase of 22 golf cars for the Westwood Golf Course. This represents approximately one-third of the golf car fleet. An annual replacement allows us to maintain a fleet of rental golf cars no older than three years, minimizing maintenance cost and providing a quality rental vehicle for golf course patrons.
These golf cars are a major source of revenue for the Westwood Golf operation; golf car revenue for FYE 2013 was $300,199.
DISCUSSION: Request for Proposal No. RFP 1314-21 for the purchase of 22 golf cars was advertised in the Norman Transcript on August 16th and August 23rd, 2013. The specifications for the purchase of the golf cars were distributed to three electric golf car vendors, two of whom responded with a complete proposal.
The proposal received from EZ GO Textron, is in the amount of $40,920 including trade-ins and is the lowest bidder to meet specifications. This is an average cost of $1,860 per car. The FYE 2013 average cost per car was of $1,850.
The budget for the FYE 2014 golf car purchase is $50,000. The total proposed cost is $40,920 with the trade-ins and includes the free use of a beverage car from April through October. The total purchase cost of 22 golf cars, in the amount of $40,920 is $9,080 under the estimated budget.
RECOMMENDATION: It is recommended that RFP-1314-21 for the purchase of 22 golf cars to be used at the Westwood Golf Course be awarded to EZ GO Textron. Funding is available in Westwood Maintenance: Other Operating Equipment (029-7031-451.51-99)