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CONSIDERATION OF THE RATIFICATION OF THE DECLARATION OF AN EMERGENCY AND THE CITY MANAGER'S AUTHORIZATION TO TRANSFER FUNDS IN THE AMOUNT OF $12,000 FROM THE CAPITAL FUND BALANCE FOR THE FIRE STATION NO. NINE FIBER OPTIC CABLING COMMUNICATIONS PROJECT.
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BACKGROUND: On March 12, 2013, the Council approved Contract No. K-1213-174 to Trans-Tel Central of Norman, Oklahoma for the extension of fiber optic cabling connections between the City's Lindsey Street Maintenance Facility and the Fire Station Number Nine site, in the total amount of $284,200. The Fire Station 9 Fiber Connectivity project anticipated the use of existing traffic signal conduit along the route to achieve the needed communications facilities at a reduced cost. The project budget was shared between the Public Safety Sales Tax Fund, as a part of the Fire Station 9 construction project, and the Capital Fund, as an improvement to the City's traffic signal connectivity network. It was anticipated that some repairs to the existing conduit would be required as the project progressed.
DISCUSSION: As the Fire Station 9 Fiber Connectivity project progressed, extensive damage to the existing traffic signal connectivity conduit was discovered under pavement along the west side of 12th Avenue SW. In order to maintain the construction schedule for Fire Station Number 9, to restore traffic signal connectivity along 12th Avenue SW, and to maintain the project's progress, the City Manager declared an emergency and authorized the transfer of additional Capital Fund allocations to the project. The Council's approval of the transfer of funds from the Capital Fund to the PSST Fund is required by City policy, and Council ratification of the other actions taken is requested. Change Order No. One in the amount of $20,185.46 (a 7% increase) will be prepared by the Contractor and submitted for the City Manager's approval. After approval by the City Manager, the Change Order will be submitted ...
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