Title
CONSIDERATION OF THE RATIFICATION OF THE DECLARATION OF EMERGENCY REPAIRS TO THE EXISTING INFLUENT SEWER LINE TO PRIMARY CLARIFIERS 3 AND 4 AT THE WATER RECLAMATION FACILITY IN THE AMOUNT OF $97,705.
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BACKGROUND: The Phase 2 Water Reclamation Facility (WRF) Improvements (WW0065) are about 90% complete at this time. WRF staff and the our contractor recently discovered that the 30-inch reinforced concrete pipe (RCP) conveying raw wastewater between the new Influent Metering Facility and Primary Clarifiers 3 and 4 (South Plant) is very deteriorated and close to collapse in several locations along its 354 foot length (see location map). The sewer pipe constructed in the 1960's was internally televised by Urban Contractors to determine its condition and length. Based on review of the video, full replacement of this pipe segment was recommended by staff.
On November 7, 2016 NUA staff submitted a memo to the City Manager (attached) requesting authorization to have Jordan Contractor's Inc. proceed with the emergency repairs at an estimated cost of $85,300. On November 11, 2016, the City Manager approved this request.
In order for competitive bidding requirements to be waived under the Oklahoma Public Trust Act (60 O.S. s. 176), the Trustees of the NUA need to make a "finding" that an immediate emergency exists and the immediate outlay of trust funds in excess of $50,000 is necessary to avoid loss of life, substantial damage to property, or damage to the public peace or safety. The NUA can then enter into contracts without competitive bids. Section 8-204 of the City Code exempts certain contracts for services from competitive bidding when approved by the Council/NUA as necessary for the immediate preservation of the peace, health, or safety.
In this case, the required 20-day public notice was foregone due to the need to replace the sewer line while Primary Clarifiers 3 and 4 were being rehabilitated by the WRF contractor. Written quotes were obtained and t...
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