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RESOLUTION R-2021-52: A RESOLUTION OF CITY COUNCIL OF THE CITY OF NORMAN, OKLAHOMA APPROPRIATING $1,943,392 FROM FEDERAL TRANSIT ADMINISTRATION GRANT REVENUE; $2,028,435 FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND DISASTER RECOVERY GRANT REVENUE; $10,400 FROM THE ASSOCIATION OF CENTRAL OKLAHOMA GOVERNMENTS GRANT REVENUE; AND $3,035 FROM THE SEWER MAINTENANCE FUND BALANCE, TO CLOSE OUT YEAR END ACCOUNTING ENTRIES FOR FYE 2020.
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BACKGROUND: At the end of each fiscal year (June 30th), the Finance Department posts all year-end accounting entries. In order to help with this process, some division's categories of expenses require a transfer to cover negative balances in line-item accounts. Oklahoma statutes require that each fund be balanced at the object category of expenditures, which include: salaries and benefits; materials and supplies; services and maintenance; and capital equipment ("capital outlay"). City of Norman policy requires the City Manager's approval for transfers within a City fund, or of funds between departments; from salary and benefit category accounts; and transfers from operating accounts to capital equipment accounts. The City Manager has already approved needed year-end transfers under his authority on recommendation from Finance Department staff (see attached memorandum). In some cases, however, some expenses cannot be covered from available allocations within the same fund and require an appropriation of fund balance. Oklahoma Statutes require that all appropriations of fund balance be approved by the City Council (governing body).
DISCUSSION: At fiscal year-end (FYE) 2020 (June 30th), several funds lacked the needed funds within existing appropriations to cover expenses made during the year, for varying reasons. These include the Community Development Block Grant (CDBG) Fund, the Public Transportation Fund, the Special Grants Revenue Fund, and the Sewer Maintenance Fund. Adequate fund balance exists in each fund to c...
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