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CONSIDERATION OF FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT K-1314-50 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND CORY'S AUDIO VISUAL SERVICES, L.L.C., FOR THE MUNICIPAL BUILDING AUDIO/VIDEO SYSTEM REPLACEMENT PROJECT.
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BACKGROUND: City Council, in its meeting of November 12, 2013, approved Contract K-1314-50 with Cory's Audio Visual Services, Inc., in the amount of $505,216.83 for the Municipal Building Audio/Video Equipment Replacement Project.
DISCUSSION: The project began in January 2014 and included replacement of the entire audio, video, and recording equipment in the Council Chambers, conference room, and lobby area of the Municipal Building as well as the installation of a standalone audio, video, and recording system for the Multi-Purpose Room.
The project was substantially complete in June 2014; however, Cory's continued to work with Staff to modify and adjust the equipment to meet our current needs and achieve the greatest results. Members of Cory's team attended several Council meetings to make adjustments where needed and address issues that arose during the early stages of implementation.
The project is now complete and meets or exceeds standards outlined in the bid specifications. Partial payments totaling $404,565.13 have been made to date leaving a balance of $100,651.70. Funds are available in Council Chambers Audio/Video Upgrade, Construction (account 050-9365-419.61-01; project BG0027).
STAFF RECOMMENDATION: Staff recommends the project be accepted and final payment in the amount of $100,651.70 be authorized to Cory's Audio Visual Services, Inc.