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CONSIDERATION OF BID NO. 1314-33, NORMAN UTILITIES AUTHORITY'S APPROVAL OF CONTRACT NO. K-1314-97 WITH MILLER LAGOON SERVICE IN THE AMOUNT OF $51,800 PER LAGOON, PERFORMANCE BOND NO. B-1314-74, AND STATUTORY BOND NO. B-1314-75 FOR REMOVAL AND LAND APPLICATION OF LIQUID BIOSOLIDS AT THE WATER RECLAMATION FACILITY.
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BACKGROUND: The Water Reclamation Facility (WRF) is currently required by Federal and State law to remove and properly dispose of treated biosolids. Frequent regular removal of these solids from the treatment process is essential for maintaining treatment efficiency. Biosolids application is prohibited during inclement weather, and when site soils are saturated. Biosolids stored in the Storm Holding Facility (NE cell) are ready for removal. Contract services are necessary for timely removal of the back log of biosolids needing disposal thus leaving City staff free to remove normal daily biosolids production.
DESCRIPTION: Bids for this contract were advertised and mailed to vendors on October 16, 2013. Of the bids mailed, staff received five (5) bids for the project, as shown on the attached Bid Record. Miller Lagoon Service submitted the low bid of $51,800. The volume to be removed at this time is estimated at 2,000,000 gallons. This amount will be sufficient to remove the volume in the NE holding cell with the option of cleaning a second pond after the first pond is cleaned.
Funding for Contract No. K-1314-97 is budgeted in the Water Reclamation Fund Biosolids Removal (032-5545-432.41-21) Business Services-Sludge Removal. The impact to this account is as follows:
Current Account Balance - $76,763
Amount of Contract - $51,800
Remaining Account Balance - $24,963
RECOMMENDATION: Staff recommends awarding Bid No. 1314-33 to Miller Lagoon Services in the amount of $51,800 and approval of Contract No. K-1314-97, Performance Bond No. B-1314-74 and Statutory Bond No. B-1314-75