Title
SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY MANAGER'S CONTRACT AND CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF.
Body
BACKGROUND: City Council, in its meeting of November, 8, 2011, adopted Resolution R-1112-55 delegating administrative authority to the City Manager or his designee, at his discretion, to approve change order requests that result in adjustments up to forty thousand dollars ($40,000) or 10% of any contract, whichever is less. The resolution also required that the administrative approvals of change orders be reported to the City Council with the City Manager's Weekly Report at the next regularly scheduled Council meeting and then filed with the original contract in the permanent records of the City Clerk.
City Council, in its meeting of July 14, 2020, adopted Ordinance O-1920-40 raising the contract approval threshold for the purchase of supplies, equipment, or contractual services from $25,000 to $50,000 which would be consistent with the current state law. Ordinance O-1920-40 requires contracts and purchases valued between twenty-five thousand dollars ($25,000) and fifty-thousand dollars ($50,000) be reported to Council on a monthly basis.
DISCUSSION: On October 15, 2020, the City Manager signed an agreement with Meshek and Associates in the amount of $25,000 to provide Federal Emergency Management Agency (FEMA) Hazard Mitigation Assistant Grant Application Services. They will assist the City in grant applications to FEMA to possibly pay for stormwater issues.
There are also four change orders included in this report
Change Order No. Two to Contract K-1819-11 with Layne, A Granite Company for the 2018 Groundwater Wellfield Development Project increases the contract time by 60 calendar days to complete the additional work and account for unforeseen circumstances encountered by COVID-19.
Change Order No. Two to Contract K-1920-46 with Cimarron Construction Company for the Gray Street and Tonhawa Street Water Line Replacem...
Click here for full text