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CONTRACT K-1920-100: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND TRT ENTERPRISES, L.L.C., D/B/A STRATEGIC JANITORIAL SOLUTIONS, TO PROVIDE CUSTODIAL SERVICES FOR THE CITY'S PUBLIC TRANSPORTATION FLEET, FOR THE MONTHLY FEE OF $4,200.
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BACKGROUND: On July 1, 2019, the City of Norman assumed operation of public transportation services in the Norman area. City Council has approved an Interlocal Agreement, Contract K-1920-30, with the Central Oklahoma Transportation and Parking Authority (COTPA), doing business as (d/b/a) EMBARK, for EMBARK to provide transportation services for the City, including operation of the City's fixed routes and paratransit services. This agreement provides that the City is responsible for the external and internal cleaning of the fleet. The City previously had two overnight employees who had been performing these cleaning duties in addition to daily fueling and minor mechanic work as needed, but it quickly became apparent that additional resources were needed to adequately maintain the custodial services required for on-going cleaning of the fleet of twenty-eight vehicles. The City entered a short-term agreement with TRT Enterprises, LLC, d/b/a Strategic Janitorial Solutions ("Strategic"), from January 20, 2020, through March 20, 2020, to provide immediate relief and allow the City's two employees to focus their efforts and attention on their other fueling and mechanical maintenance duties while the City sought proposals for a long-term agreement.
DISCUSSION: The City sought proposals through Request for Proposal RFP-1920-54. This request was submitted to all of the vendors listed on the Custodial Services Vendor List as well as to identified Disadvantaged Business Enterprises (DBEs) in the area. Three proposals to provide custodial services for the Norman public transportation fleet were received from Strategic, Oklahoma City; Capitol Cleaning OKC, Oklahoma City; and Agape Custodial Services, Inc., Ok...
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