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CONTRACT K-1718-45: AN ENTERPRISE LICENSE AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) IN THE AMOUNT OF $63,750 FOR THE FIRST YEAR, $70,075 FOR THE SECOND YEAR AND $75,500 FOR THE THIRD YEAR OF A THREE-YEAR CONTRACT TO PROVIDE SOFTWARE AND SOFTWARE MAINTENANCE AND SUPPORT FOR THE CITY OF NORMAN'S ENTERPRISE GEOGRAPHIC INFORMATION SYSTEM (GIS).
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BACKGROUND: In its September 8, 1992 meeting, City Council approved the purchase of Arc/Info software from Environmental Systems Research Institute, Inc. (ESRI). This software is the core development and analysis environment for the City's geographic information system (GIS). For 16 years, the City maintained the software with Annual Software Support Agreements. In 2009, The City of Norman entered into a Small Government Term Enterprise License Agreement (SGELA) with ESRI. The SGELA is a three year agreement that allows the City to deploy the core components of the ArcGIS Enterprise Software and Desktop software in uncapped quantities throughout the city. This allows the city to respond to changing priorities more quickly. It also saved the city money over the traditional purchase of software and maintenance separately. This agenda item is a request that the City enter into Contract K-1718-45, which will be the fourth three-year SGELA with ESRI. While the software covered by the SGELA is used by all City departments, the funds to purchase the core components of ArcGIS Enterprise were consolidated into two departments in 2013, Planning and Utilities, to streamline administration of the contract. In 2015, the Retail Marketing Coordinator in the City Manager's Office purchased a license of Business Analyst Online, which is an add-on ArcGIS Online component of the software; therefore is included in this agreement.
DISCUSSION: GIS data and ESRI software are deeply integrated into many of the City's business practices. If the City allows the SG...
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