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CONTRACT K-2021-31: AN ENTERPRISE AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) TO PROVIDE SOFTWARE AND SOFTWARE MAINTENANCE AND SUPPORT FOR THE CITY OF NORMAN'S ENTERPRISE GEOGRAPHIC INFORMATION SYSTEM (GIS) IN THE AMOUNT OF $75,000 PER YEAR FOR A PERIOD OF THREE YEARS.
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BACKGROUND: In its September 8, 1992 meeting, City Council approved the purchase of Arc/Info software from Environmental Systems Research Institute, Inc. (Esri). This software is the core development and analysis environment for the City's geographic information system (GIS). For 16 years, the City maintained the software with Annual Software Support Agreements. In 2009, The City of Norman entered into a Small Government Term Enterprise Agreement (EA) with Esri. The EA is a three-year agreement that allows the City to deploy the core components of the ArcGIS Enterprise Software and Desktop software in uncapped quantities throughout the city. This allows the city to respond to changing priorities more quickly. It also saved the city money over the traditional purchase of software and maintenance separately. This agenda item is a request that the City enter into Contract K-2021-31, which will be the fifth three-year EA with Esri. While the software covered by the EA is used by all City departments, the funds to purchase the core components of ArcGIS Enterprise were consolidated into two departments in 2013, Planning and Utilities, to streamline administration of the contract.
DISCUSSION: GIS data and Esri software are deeply integrated into many of the City's business practices. If the City allows the EA to lapse, we will lose access to all ESRI software on August 26, 2020. Esri software includes all ArcGIS Core software, and ArcGIS Online access. This software is required for the Cityworks and Munis EAM work order software used in the Utility and Public Works Departments, maintaining the base data for ...
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