Title
CONSIDERATION OF FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT NO. K-1314-94 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SHAWNEE LIGHTING SYSTEMS, INC., FOR THE GRIFFIN PARK SOCCER FIELD LIGHTING PROJECT.
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BACKGROUND: On 14 January 2014, City Council approved Request for Proposal No. RFP-1314-36 for the Griffin Park Soccer Field Lighting Project for the Parks and Recreation Department. Contract No. K-1314-94 was awarded to Shawnee Lighting Systems in the amount of $250,869. This project was for the installation of new sports field lighting on three of the soccer fields at the Gillis-Rother Soccer Complex at Griffin Community Park. The new lighting system included a remote monitoring and operating system and a 25 year warranty. The project also included upgrading the existing lighting system to a remote operating system.
During the budget process for this project, the Norman Youth Soccer Association (NYSA) proposed to provide a cash donation, which would pay for both the purchase and installation of new lighting equipment for one of the fields and an upgrade in the new systems warranty from 10 years to 25 years. The original City of Norman project budget was $170,000, which allowed for the purchase of new lighting equipment for two (2) fields. The NYSA raised $80,869 in private funds to help pay for the lighting of the third field. The donation was accepted by Council on January 14, 2014.
DISCUSSION: A partial payment for the Griffin Park Soccer Field Lighting Project was made in February. The project was completed on 28 February 2014. The City's electrical inspectors and Parks and Recreation staff made their final inspections, found the project to be complete as per specifications and recommend authorizing final payment.
RECOMMENDATION: It is recommended that City Council accept the Griffin Park Soccer Field Lighting Project as complete and authorize final payment in the amount of $12,543.45. Funding is available in G...
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