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CONTRACT K-1415-72: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND PLAY BY DESIGN, INC., IN THE AMOUNT OF $75,000; PERFORMANCE BOND B-1415-33; STATUTORY BOND B-1415-34; AND MAINTENANCE BOND MB-1415-29 FOR THE LION'S PARK TOT LOT PLAYGROUND EQUIPMENT PROJECT AND ADOPTION OF PROJECT AGENT RESOLUTION R-1415-45.
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BACKGROUND: During the Fiscal Year Ending 2015 Capital Budget process, City Council approved funding for the Park Improvement Project at Lions Park Tot Lot Replacement Project (PR0148). This project includes the removal of older play equipment at each park and replacing it with new modern play equipment and synthetic grass safety surfacing.
The new tot lot at Lions Park (located at 450 South Flood) will include a modular unit for 2-5 year old children. The new tot lot will include slides, climbing components, crawl tube and play panels. The new playground will also include individual components; a music maker station, independent climbers, balance beam, four seated bounce around, spring riders and a one bay two seat tot swing. The existing maze in the Tot Lot will remain; and the new equipment will be placed within the existing iron fence area around the current tot equipment and the area will include synthetic turf safety surfacing.
DISCUSSION: On 5 and 12 September, 2014, Request for Proposal RFP-1415-25 for the Park Playground Equipment Project was advertised in the Norman Transcript, Southwest Construction News, Bid News and Dodge Report. Requests for proposals were distributed to seven playground equipment vendors, all of whom responded with complete proposals. The RFP noted the City of Norman reserved the right to choose either one or separate vendors for each playground site.
Parks and Recreation staff carefully evaluated the playground proposals to determine which proposal was most advantageous to the City considering price, quality and other pertinent factors that helped identify which proposal provided...
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