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CONSIDERATION OF BID 1516-15, NORMAN UTILITIES AUTHORITY’S APPROVAL OF CONTRACT K-1516-66 WITH MILLER LAGOON SERVICE IN THE AMOUNT OF $95,600, PERFORMANCE BOND B-1516-51, AND STATUTORY BOND B-1516-52 FOR REMOVAL AND LAND APPLICATION OF LIQUID BIOSOLIDS AT THE WATER RECLAMATION FACILITY.
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BACKGROUND: The Water Reclamation Facility (NWRF) is currently required by Federal and State law to remove and properly dispose of treated biosolids. Frequent regular removal of these solids from the treatment process is essential for maintaining treatment efficiency. Biosolids stored in the Storm Holding Facility (South cell) is ready for removal. Contract services are then necessary for timely removal of the back log of biosolids needing disposal thus leaving City staff free to remove normal daily biosolids production.
DISCUSSION: An invitation to bid for this contract was advertised and mailed to vendors on September 2, 2015. Of the invitations mailed, staff received six (6) bids for the project, as shown on the attached Bid Record. Miller Lagoon Service submitted the lowest bid of $95,600. The volume to be removed at this time is estimated at 4,000,000 gallons. This amount will be sufficient to remove the volume in the South holding cell with the options of cleaning a second pond after the first pond is cleaned.
Funding for Contract K-1516-66 is budgeted in the Water Reclamation Fund Biosolids Removal, Business Services-Sludge Removal (account 032-5545-432.41-21) which has a balance of $132,163. This contract in the amount of $95,600 will leave an estimated balance of $36,563.
RECOMMENDATION: Staff recommends awarding Bid 1516-15 to Miller-Lagoon Services as the lowest and best bidder meeting specifications and approval of Contract K-1516-66 in the amount of $ 95,600.