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CONTRACT K-1617-103: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA AND EST, INC. IN AN AMOUNT NOT-TO-EXCEED $168,800 TO PROVIDE ENGINEERING AND DESIGN SERVICES FOR THE CEDAR LANE-WIDENING PROJECT FROM BLACK LOCUST COURT TO 36TH AVENUE S.E.
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BACKGROUND: On November 10, 2015, the Norman City Council approved programming Resolution R-1516-40 requesting federal funds to widen Cedar Lane Road from Black Locust Court to 36th Avenue SE. This Resolution states the City's commitment to adhere to the terms and conditions of a federally funded project. Through the Association of Central Oklahoma Governments (ACOG), the Oklahoma Department of Transportation (ODOT) agrees to provide eighty percent (80%) of the cost of construction with a 20% matching share from the City of Norman. The construction cost of this project is estimated to be $10.4 million. In order to receive the federal funding, the City of Norman is required to enter into an agreement with ODOT to complete the design, acquire all rights-of-way and relocate existing utilities/encroachments at the City's cost.
Development and safety issues are both factors driving the need to widen and improve Cedar Lane Road east through the intersection of 36th Avenue SE.
DISCUSSION: The Public Works Department prepared a Request for Proposal (RFP) to solicit the engineering services necessary to prepare plans, specifications and bid packages, and to provide technical assistance throughout the design and construction of eight (8) separate projects including the Cedar Lane Road Widening Project. Nineteen (19) proposals were received for the group of projects, including eleven (11) that expressed an interest in this project. The Selection Committee included three (3) staff members consisting of Masoud Pajoh, Capital Projects Engineer; Carrie Everson, Stormwater Engineer; Tim Miles, Capital Projects Engineer; and two (2) private citizens including Luis Malave, Oklahoma Department of Transportation's ...
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