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RESOLUTION NO. R-1314-102: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $21,041.88 PAID BY OKLAHOMA GAS AND ELECTRIC COMPANY FOR REIMBURSEMENT OF COSTS FOR EMERGENCY REPAIRS TO THE IRRIGATION PUMP SYSTEM AND AN AIR CONDITIONING UNIT AT THE PRO SHOP AT WESTWOOD GOLF COURSE AFTER A POWER OUTAGE ON OCTOBER 7, 2013.
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BACKGROUND: On 7 October 2013, a power outage occurred resulting in damage to the irrigation pump system and one of the pro shop roof air conditioning units at the Westwood Golf Course. Oklahoma Gas and Electric Services (OG&E) has agreed to reimburse the City for these damages.
DISCUSSION: The repairs to the irrigation pump system and roof top air conditioning unit replacement were completed on an emergency basis in order to resume normal operation at Westwood Golf Course. OG&E provided a partial reimbursement on 6 December 2013, in the amount of $10,000 which was receipted into the Westwood Fund, Miscellaneous. Reimbursements (029-0000-366.12-51).
Total expenditures were as follows:
Busby Pump: irrigation pump initial repairs - $8,060.94
Locke Supply: pump house repair materials - $154.66
Lowe's: pump house repair materials - $153.14
Standard Steel: pump house repair materials - $150
Arthur's Heat & Air: roof top HVAC systems - $8,765
Busby Pump - final irrigation pump repairs - $ 7,877.69
Total Repair Costs: $ 25,161.43
Less 6 years HVAC depreciation: $4,119.55
Less Payment Received (December 2013): $10,000
Release Agreement Reimbursement: $ 11,041.88
We have reviewed this information with Matthew Smith, Facilities Maintenance Superintendent, who is in agreement with the final reimbursement proposed by OG&E.
RECOMMENDATION: It is recommended that when the reimbursement is received that the settlement proceeds from OG&E in the amount of $21,041.88 be deposited into Miscellaneous Reimbursements and appropriate $21,041.88 as follows:
029-7031-451.42-99 - $15,938.63...
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