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CONSIDERATION OF REQUEST FOR PROPOSAL RFP-1415-41, APPROVAL OF CONTRACT K-1415-114 WITH MERRITT TENNIS AND TRACK SYSTEMS WHICH INCLUDES THE BASE BID OF $83,880 AND ADD ALTERNATE A IN THE AMOUNT OF $20,500 FOR A TOTAL CONTRACT PRICE OF $104,380; PERFORMANCE BOND B-1415-77, STATUTORY BOND B-1415-78, AND MAINTENANCE BOND MB-1415-72 FOR THE WESTWOOD TENNIS CENTER YOUTH COURTS PROJECT AND ADOPTION OF PROJECT AGENT RESOLUTION R-1415-89 AND BUDGET APPROPRIATION FROM THE ROOM TAX FUND BALANCE.
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BACKGROUND: During the Fiscal Year Ending 2015 Capital Improvement Budget process, City Council approved funding out of the Room Tax Fund for the Westwood Tennis Center Youth Court Construction Project. This project is for construction of a 56' X 114' tennis court that will be striped and have nets placed in a manner that results in four "youth courts" within a single fenced area. This will help provide a single dedicated area for youth instruction and development that would have to compete for space on the existing courts, which are often reserved for local, regional and national-level tournaments in the warm months. The project plan included the new courts, as well as some paved area for shaded bleachers and connection of the new facility to the existing courts at Westwood. The staff at Westwood has already contacted the United States Tennis Association (USTA) about applying for a Youth Tennis Development Grant, which could reimburse up to 20% of project costs, if awarded. However, the project must be financed by the City, including the construction drawings for the courts, which must be submitted to be considered for the grant. If received, the grant will be used to cover whatever project costs are eligible, according to USTA guidelines. (bleachers, site furnishings, construction cost reimbursement, etc.).
DISCUSSION: On January 16 and 23, 2015, RFP 1415-41 for the Westwood Tennis Center Youth Courts Construction Project was advertised in the Norman T...
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