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CONSIDERATION OF AWARDING BID 1617-35, APPROVAL OF CONTRACT K-1617-91 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND RDNJ, INC. D/B/A A-TECH PAVING, IN THE AMOUNT OF $184,269; PERFORMANCE BOND B-1617-43, STATUTORY BOND B-1617-44, AND MAINTENANCE BOND MB-1617-39 FOR THE 2016 BOND ROAD RECONSTRUCTION; IOWA STREET, PHASE IC, AND ADOPTION OF PROJECT AGENT RESOLUTION R-1617-71.
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BACKGROUND: In the Norman General Obligation Bond Election of March 2, 2010, voters approved a 5-year, 4-phase program of Street Maintenance on neighborhood streets. The four phases include (1) Urban Asphalt Streets, (2) Urban Concrete Streets, (3) Rural Roads and (4) Road Reconstruction. The final two projects in the "Road Reconstruction" category required outside engineering design services due to the complexity of the stormwater improvements. Those two projects involved eleven (11) residential blocks of total road reconstruction on Dakota Street and Iowa Street.
On March 31, 2016, a bid opening was held for these projects and only one bid was received. The Engineer's Estimate was $3,053,824. A-Tech Paving submitted the sole bid of $3,201,241, which was $147,417 over the estimate. City staff determined that other contractors did not bid on this project because the schedule was too aggressive. Since the only bid that was submitted was over the Engineer's Estimate, City staff recommended the bid be rejected and the project be rebid. City Staff also recommended splitting the project into three separate phases to make the schedule less aggressive. The proposed project phases are as follows:
Phase I- Iowa Street- Berry Road to Pickard Avenue (2017 construction).
Phase II- Dakota Street- Berry Road to Flood Avenue (2017 construction).
Phase III- Dakota and Iowa Streets- Flood Avenue to University Boulevard (2017 construction).
Staff also recommended to further divide each project as follows:
Part A: Service utilities - performed by City of Norman Utilities
Part B: Asph...
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