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CONTRACT NO. K-1415-22: AN ENTERPRISE LICENSE AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) TO PROVIDE SOFTWARE SUPPORT FOR THE PLANNING AND UTILITIES DEPARTMENTS IN THE AMOUNT OF $57,500 PER YEAR FOR A PERIOD OF THREE YEARS.
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BACKGROUND: In its September 8, 1992 meeting, City Council approved the purchase of Arc/Info software from Environmental Systems Research Institute, Inc. (ESRI). This software is the core development and analysis environment for the City's geographic information system (GIS). Over the years, additional licenses of ArcView, ArcEditor, ArcSDE, and ArcIMS were purchased by both GIS Services and other departments as GIS technology was integrated into more of the City's business practices. For 16 years, the City maintained the software with several Annual Software Support Agreements funded by five departments: Planning, Public Works, Police, Utilities, and Parks and Recreation. In 2008 the cost of that agreement was $46,100. In 2009, the City entered into Contract No. K-0809-36 with ESRI for a three year Small Municipal and County Government Enterprise License Agreement (ELA), which costs $50,000 per year. The ELA was renewed in August, 2012 by Contract No. K-1112-17, which increased the cost to 53,616.50 per year. This agenda item is a request that the City enter into Contract K-1415-22 with ESRI for another three year term ELA. While the software covered by the ELA is used by all City departments, the funds to purchase it have been consolidated into two departments, Planning and Utilities, to streamline administration.
DISCUSSION: The ELA includes all of the items covered by traditional Software Support Agreements and has several advantages over Software Support Agreements. One of the most valuable advantages of the ELA is the lower unit cost for software. Under a traditional support agreement, if the City wants to add a seat of ArcView, it costs $15...
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