Title
CONSIDERATION OF ACCEPTANCE OF REQUEST FOR PROPOSAL NO. RFP-1314-47 FROM NAPA AUTO PARTS/INTEGRATED BUSINESS SOLUTIONS (NAPA/IBS) TO PROVIDE VEHICLE AND EQUIPMENT PARTS MANAGEMENT AND SUPPLY SERVICES AND APPROVAL OF CONTRACT NO. K-1314-134.
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BACKGROUND: In 2013, the City of Norman contracted with Mercury Associates, Inc. to conduct a Review of the City's Fleet Management and Maintenance Practices. Mercury identified deficiencies in the City's in-house parts operation. Mercury recommended the City explore the possibility of outsourcing the parts operation. The City's parts room employee resigned in January 2014 which has resulted in further operational challenges in the parts room.
City staff issued a Request for Proposal on February 12, 2014, for Vehicle and Equipment Parts Management and Supply Services.
DISCUSSION: The RFP was sent on February 12, 2014 to six vendors, two of which responded, NAPA/IBS of Oklahoma City and O'Reilly Auto Parts of Oklahoma City. The Selection Committee, comprised of Shawn O'Leary, Director of Public Works; Anthony Francisco, Director of Finance; Mike White, Fleet Superintendent; and Sharon Hamilton, Fleet Administrative Technician III, selected NAPA/IBS on a qualifications-based rating system. NAPA/IBS was found to have superior expertise, availability of parts and excellent references from the City of Oklahoma City, the City of Edmond, the City of Midwest City and the University of Oklahoma.
NAPA/Integrated Business Solutions has approximately 300 similar contracts nationally with both private and municipal entities. Several cities and agencies within Oklahoma and the metropolitan area have already converted to this method with NAPA/IBS including: City of Oklahoma City, City of Midwest City, City of Enid, City of Edmond and the University of Oklahoma.
If approved, NAPA/IBS will charge cost plus 10% on all NAPA parts and all non-NAPA parts issued to the City of Norman, and will bill all operation...
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