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CHANGE ORDER NO. THREE TO CONTRACT K-1819-1: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND CENTRAL CONTRACTING SERVICES, INC., DECREASING THE CONTRACT AMOUNT BY $3,603.53 FOR A REVISED CONTRACT AMOUNT OF $1,560,265.94 FOR THE STREET MAINTENANCE BOND - URBAN CONCRETE PAVEMENT, FYE 2019 LOCATIONS AND FINAL ACCEPTANCE OF THE PROJECT.
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BACKGROUND: In the Norman General Obligation Bond Election of 2016, voters approved the Street Maintenance Bond Program, a 5-year, 4-phase program to address maintenance needs on neighborhood streets. The four categories include (1) Urban Asphalt Street Rehabilitation, (2) Urban Concrete Street Rehabilitation, (3) Urban Road Reconstruction and (4) Rural Road Rehabilitation. Prior to the election, the City provided a list of all streets included in the program based upon the pavement condition data from the City's current Pavement Management System. Seven (7) neighborhood additions with 17 locations on urban concrete streets were identified for the third year (FYE 2019) of the program. A list of the locations and the associated maps are attached.
Bid specifications and documents for the Street Maintenance Bond - Urban Concrete Pavement, FYE 2019 Locations project were advertised on May 24, 2018 and May 31, 2018 in accordance with state law. Seven (7) potential bidders acquired plans and specifications. Three (3) contractors submitted bids. The lowest bid, in the amount of $1,401,464 was submitted by RDNJ, LLC dba A-Tech Paving of Edmond, OK. The next low bidder was Central Contracting Services, Inc. of Norman, OK, in the amount of $1,451,515. All bids received were less than the engineer's estimate of $1,778,400.
The State Competitive Bidding Act (Act) requires that the contract be awarded to the "lowest responsible bidder". However, the Act does not define lowest responsible bidder. Section 8-204 of the City Code states that "Acceptance will be made of that bid most advantageous to the City, considering price,...
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