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AUTHORIZATION TO PURCHASE TWO FIRE APPARATUS FROM CONRAD FIRE EQUIPMENT IN THE AMOUNT OF $1,038,060 UTILIZING THE HOUSTON GALVESTON AREA CONTRACT (HGAC).
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BACKGROUND: The Fire Department currently has a reserve apparatus fleet of three. Of the reserve fleet, one truck has been out of service for over one year needing repair in excess of $30,000 and the other two are extremely unreliable. It is imperative that the Fire Department take delivery of a replacement truck for the out of service unit as quickly as possible.
The fiscal year 2012-2013 (FYE 13) budget includes funds to purchase two major replacement fire apparatus from Public Safety Sales Tax proceeds. At the request from City Council, staff delayed ordering the fire trucks in hopes that the expenditure of funds for this purchase would occur after the completion of Fire Station No. 9. While it was believed that Fire Station No. 9 would be completed by the end of this fiscal year, recent storm events have delayed completion of critical electric work on the project. Completion is now estimated to occur in July.
DISCUSSION: The City has purchased major fleet vehicles from the Houston Galveston Area Contract (HGAC) in the past to satisfy the Norman Code requirements found in Section 8-204. Purchasing from state contracts provides the City with the benefit of a competitive bid process without the time and expense of acquiring separate bids. In this case, the HGAC has a much wider selection of competitively bid items available, including fire apparatus. The low bidder under the HGAC was Conrad Fire Equipment. The City has purchased several apparatus through Conrad Fire Equipment in the past with success.
In this case we have an opportunity to purchase the two apparatus budgeted for FYE 13 from Pierce Manufacturing through Conrad Fire Equipment utilizing the HGAC. Cost of the apparatus is $449,112 and $588,948, for a total of $1,038,060. This will provide delivery of one unit in Sep...
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