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CONTRACT K-1516-110: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND ADG, P.C., OF OKLAHOMA CITY, OKLAHOMA, IN THE AMOUNT NOT-TO-EXCEED $1,747,644.14 TO PROVIDE PROGRAM MANAGMENT SERVICES AND PROJECT SPECIFIC SERVICES FOR NORMAN FORWARD PROJECTS AND BUDGET APPROPRIATION FROM THE NORMAN FORWARD FUND BALANCE.
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BACKGROUND: With the passage of the NORMAN FORWARD Sales Tax in October 2015, the City of Norman committed to completing a number of park, library, pool, recreational facility and recreational sports projects as part of the entire NORMAN FORWARD package. The City has proposed a contract with ADG P.C. to provide program management services for a number of NORMAN FORWARD projects, as well as provide staff assistance for overall program management of the entire NORMAN FORWARD.
DISCUSSION: In October 2015, the City issued a Request for Proposal (RFP 1516-25) to receive proposals for NORMAN FORWARD program management services. Three firms were selected as finalists and interviewed in December 2015. From the finalists interviewed, ADG, P.C. was selected to begin contract negotiations for services.
The proposed contract with ADG P.C. includes a number of basic program management services that will be provided for the NORMAN FORWARD program.
These basic Program Management services (as outlined in "Exhibit A" of the contract) include:
Weekly Oversight
Cashflow Reporting - work with City's Finance team to develop a parallel method to track cash flow for the overall program that is intended to supplement City procedures.
Budget Management - review the overall program budget items and issues with the City as appropriate or as requested during the program schedule.
Schedule Management - review overall program schedule items and issues with the City as appropriate during the program timeline and report findings as necessary or as requested by the City.
Contract Review, as required
Monthly Reporting - prepare an ...
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