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CONSIDERATION OF THE ACCEPTANCE OF A DONATION IN THE AMOUNT OF $6,500 FROM THE NORMAN PARK FOUNDATION TO BE USED TO REIMBURSE THE INFORMATION TECHNOLOGY DEPARTMENT FOR THE PURCHASE OF SOFTWARE USED BY THE CITY FORESTER AND BUDGET APPROPRIATION.
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BACKGROUND: The City of Norman reinstated the Forester position as part of the fiscal year 2019-2020 (FYE 20) budget. In order for the Forester to be able to better maintain the urban forest and community canopy within the City, he needs to be able to track the condition of the trees throughout Norman. This process can be accomplished with a software that enables him to inventory and track the conditions of the trees.
DISCUSSION: During the FYE 21 budget process the Forestry Division of the Parks and Recreation Department requested Capital Equipment funding for the Tree Inventory Software. Since that time, the Norman Park Foundation has offered to reimburse the City for this software, and is now requesting that the City accept a donation in the amount of $6,500 to be used for that reimbursement. The Information Technology Department (I.T.) was able to provide the funds necessary to purchase the software from FYE 20 budget allocations, and has now completed that purchase.
RECOMMENDATION: It is recommended that City Council accept the donation of $6,500 from The Norman Park Foundation and it be deposited into Donations-Organizations (account 109-363373) and then appropriated to the I.T. Division, Computer Software account (10123121-45304) for reimbursement.