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CONTRACT NO. K-1213-187: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND CHARLES GROOMS D/B/A COMPLETE LAWN MAINTENANCE FOR MOWING, SECURING OF STRUCTURES, AND THE REMOVAL OF HEALTH NUISANCES FOR THE REVITALIZATION DIVISION THROUGH MARCH 31, 2014.
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BACKGROUND: On March 21, 2013 a public notice was printed with a Request for Qualifications (RFQ) from contractors to provide abatement services related to mowing, securing of structures, and removal of health nuisances on private properties. Abatement work orders are issued upon failure of the property owners to abate nuisances after notification by the City Code Compliance Inspectors. Fees for service have been established by the City and the Request for Qualifications allows Staff to determine if the interested contractors have sufficient equipment and employees to address the City’s work orders. The City prefers to have two abatement contractors under contract to be able to address abatement in a timely manner.
DISCUSSION: A mandatory pre-submittal meeting was held on Thursday, March 28, 2013 at which time two contractors were in attendance. Both expressed an interest in working for the City, and Complete Lawn Maintenance submitted his qualifications at that time. That company has been under contract with the City of Norman for many years. The other company intended to submit their qualifications, but failed to do so by the deadline on April 4, 2013 due to illness. Therefore, we are proceeding with a contract for Complete Lawn Maintenance and will initiate another RFQ process in an effort to retain a second abatement contractor.
RECOMMENDATION: Staff recommends that based on the submitted qualifications and positive work history, that Contract K-1213-187 with Complete Lawn Maintenance be approved as the City of Norman mowing/securing/nuisance abatement contractor for the contract period April 1, 2013 through March 31, 2014. Funds are budgeted for abatement in account number 010-4052-424....
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