Title
CONSIDERATION AND AWARDING OF BID NO. 1213-36 FOR COMPLETE PARKING MANAGEMENT SYSTEM FOR THE GRAY STREET DOWNTOWN PARKING LOT AND BUDGET APPROPRIATION.
ACTION NEEDED: Motion to accept or reject all bids meeting specifications; and, if accepted, awarded the bid in the amount of $140,386.50 to Duncan Solutions, Inc., as the lowest and best bidder meeting specifications and $140,386.50 be appropriated from the Capital Fund Balance (050-0000-253.20-00) to Downtown Parking Lot Expansion - Materials (050-9365-419.63-01)
ACTION TAKEN: ________________________________
Body
BACKGROUND: At its May 22, 2012, meeting, City Council approved Resolution No. R-1112-112 authorizing staff to proceed with the development of plans and bid documents for a Complete Parking Management System for the Gray Street Downtown Parking Lot. This resolution was accompanied by a city-financed project to demolish a former City Maintenance Building and the paving of the area where the building stood, thereby increasing the number of parking spaces available in the lot.
City staff completed plans for the paving, the striping, and the lighting of the new portion of this parking lot in August of 2012. Demolition of the old building was completed on September 7, 2012 and City crews began work on the paving of the expanded lot the following week. Construction was completed on October 10, 2012. The expanded parking lot was opened to traffic on that same day.
DISCUSSION: Bid packets for the purchase of the Parking Management System were mailed on Wednesday, September 5, 2012, and Addendum No. 1 was issued on Tuesday, September 18, 2012. Bid No. 1213-36 was opened on Thursday, September 27, 2012. The complete Parking Management System consists of three multi-space pay-by-space parking meter stations, an automated parking enforcement system and vehicle parking space sensors for each space in the parking lot.
Bid packets were sent to a total of five vendors and the bid was advertised i...
Click here for full text