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CONSIDERATION OF AUTHORIZATION FOR THE PURCHASE OF SOFTWARE SUPPORT AND MAINTENANCE IN THE AMOUNT OF $27,500 FROM AZTECA SYSTEMS TO PROVIDE SUPPORT AND MAINTENANCE FOR CITYWORKS SOFTWARE THROUGH OCTOBER 31, 2017.
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BACKGROUND: The FYE 2017 Information Technology Budget includes funding for annual maintenance agreements to support software applications and hardware deemed core and critical to City functions. Azteca Systems is a sole source vendor that maintains the support for Cityworks software application used by the City Public Works, Geographic Information Systems (GIS), and Utilities departments for work orders and asset management.
DISCUSSION: Section 8-204(b)(2) of the Code of the City of Norman authorizes the City Council to waive competitive bidding for the purchase of supplies, materials, equipment, or contractual services which can only be furnished by a single dealer or have a uniform price wherever bought. Support for the Cityworks software is provided only by Azteca Systems. Cityworks software is used by Public Works, GIS, and Utilities departments for work orders and asset management.
Funds are available in Maintenance & Repair Services/Contract-Data Processing (010-2321-416.42-26) to complete the purchase.
RECOMMENDATION: Staff recommends authorization to purchase the software maintenance and support from Azteca Systems in the amount of $27,500 for the period of November 1, 2016 through October 31, 2017.