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CONSIDERATION AND AWARDING OF BID NO. 1314-16 FOR THE PURCHASE OF COPPER METER YOKES FOR WATER METERS, HDPE METER BOXES WITH CAST IRON LIDS, AND WATER LINE REPAIR CLAMPS FOR THE LINE MAINTENANCE DIVISION.
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BACKGROUND: Water Maintenance Crews use repair clamps to repair ruptured water mains. These clamps come in many lengths and diameters and are used according to the specific type and extent of the break. Division specifications require all-stainless steel repair clamps, due to the soil conditions in Norman. Each manufacturer uses stainless steel technology and all repair clamps are compatible among suppliers.
Copper meter yokes are used in connecting the water meter and residential service lines to City water mains. A purchase of approximately 500-700 copper meter yokes is foreseen for the fiscal year ending June 30, 2014 (FYE14).
Bid No. 1314-16 also provides for the purchase of HDPE meter boxes and lids for approximately 500-700 water meters. These purchases will be made during the fiscal year ending June 30, 2014 (FYE14).
DISCUSSION: Bid No. 1314-16 provides competitive prices for the purchase, on an "as needed" basis, for varied repair clamps, copper meter yokes for water meters, and meter boxes. Seven vendors were invited to bid; six bidders responded. Bids were opened on September 5, 2013. The attached bid tabulation provides a complete accounting of these bids.
Bid prices increased seventy percent (70%) for copper meter yokes due to provisions of the federal Safe Water Drinking Act (SWDA) no-lead brass requirement. Bid prices for stainless steel repair clamps increased 2%-5% for some categories over the current contract amounts approved in 2012. Bid prices for high density polyethylene plastic (HDPE) meter boxes decreased in by 7% from current contract amounts in 2012.
RECOMMENDATION: It is recommended that Bid No. 1314-16 be awarded to the lowest and best bidders as follows:
Copper Meter Yokes for Water Me...
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